Administrative Assistant

Part-Time

Job Summary:

House of Visuals is looking for an Administrative Assistant to provide essential support in day-to-day operations, scheduling, communication, and office management. This role is perfect for someone who is highly organized, detail-oriented, and excellent at multitasking.

As the go-to person for administrative tasks, you’ll play a key role in keeping things running smoothly, from handling calendars and emails to coordinating meetings and ensuring the team stays on track. If you thrive in a fast-paced, creative environment and love keeping things organized, we’d love to hear from you.

Key Areas of Responsibility:

  • Manage schedules and calendars, coordinating meetings, shoots, and deadlines.

  • Handle email correspondence and filter priority messages for the leadership team.

  • Assist with office organization, inventory, and general administrative tasks.

  • Prepare documents, reports, and presentations as needed.

  • Liaise with clients and vendors for bookings, contracts, and logistical needs.

  • Take meeting notes and follow up on action items to keep projects moving forward.

  • Help coordinate travel arrangements and event logistics for the team.

  • Support the creative team with minor project management and workflow organization.

Experience/Knowledge Required:

  • 1-3 years of administrative or executive support experience.

  • Exceptional organizational and multitasking skills.

  • Strong written and verbal communication abilities.

  • Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and Microsoft Office.

  • Ability to manage confidential information with discretion.

  • A self-starter who takes initiative and thrives in a fast-moving environment.

  • Bonus: Experience in the creative or media industry is a plus but not required.

What We Offer:

  • A dynamic and creative work environment where your role directly contributes to the company’s success.

  • Opportunities to grow within the company as you take on new challenges.

  • A tight-knit, collaborative team that values organization and efficiency.

Unsure if you meet the qualifications?

If you’re highly organized, proactive, and a strong communicator, we encourage you to apply—even if you don’t meet every requirement. The right attitude and ability to adapt and learn matter more than a perfect resume.

Apply to Join House of Visuals

We're thrilled you're considering a career with us. Please fill out the form below, and we'll be in touch if your qualifications align with our needs.